Activscan Online Document Management Services

Online Document Management

We manage your documents so you don't have to!

Our scanned documents may be integrated into your existing in-house document management structures and cloud-based file sharing services like Google Drive, DropBox, OneDrive, etc. We can scan-to-USB with simple folder structures, or utilise our Document Management Solution (DMS) for streamlining the digital transformation process in a manner that is efficient, cost effective, and user-friendly.

As a securely hosted, fully featured enterprise content solution, Activscan enables you to work on the go from anywhere that has a Wi-Fi connection. Audit who is accessing the files and all actions being performed. Our DMS is a designed for a variety of purposes including document capture and storage, search and retrieval, and file sharing. We adapt to any business model by maximizing accessibility and functionality in repositories of all sizes, while increasing collaboration and communication between users. The service is managed by us and offers many benefits.

Benefits of DMS

Automate & Optimise Workflows

With an in depth rules based workflow, we're able to customise and manage document flow and business processes for multi-user approval requirements.

E-signature with password restrictions

Automate approvals in the matter of seconds

Approve Workflow files on the go from anywhere

Version Control

Avoid version issues altogether. Track, edit, Check-In/Check-Out different file versions in one central location for an optimal search and retrieval process.


Securing and protecting confidential information has never been easier. With the built-in audit log, all system and file activity is tracked and recorded for easy report generation. Secure files with user restrictions at the file cabinet, folder, and file level.

Organisation & Retention

With an easy to use Windows like folder structure, manually and automatically sort files into an unlimited number of folders and levels. Files automatically OCR’d and searchable based on the content. Automatically purge, export, and delete files based on a specified retention period.


Get on the go access to your electronic files at the touch of your finger with the Mobile app. Mobile couldn't be simpler to use, get the FREE mobile app: iOS Friendly and Android and Windows Friendly.

Our Online Document Management service provides:







Activscan is accredited to supply the NSW Government's ICT Services Scheme

This means we are able to supply customer contracts that are low risk or valued up to $150,000 to the NSW Government, in the ICT sub-category:
Digitisation including delivery ‘as a service'

NSW Government Supplier ICT Services

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